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Merit Appeals Board <br />January 30, 2025 <br />MS. TAVARES: As I previously explained, I provided the recruitment and the information <br />packet that was provided to me from DHR for this recruitment. <br />CHR. CABANAS: I understand that, Ms. Tavares, but when you prepare an appeal <br />MS. TAVARES: We're not the ones who appealed this —Mr. Hong is. <br />CHR. CABANAS: I know, but you're defending the appeal. When you prepare the packet, even <br />if it came from HR, that would have been a logical question —"What's the purpose of this <br />exhibit" —and then not attach the final ranking because we have questions now. He has <br />questions. I mean, to be fair to both sides, once you submit this, Ieven I have more questions. <br />What was the purpose of this? They can't use these questions now. It's a public open hearing. <br />So, the logical thing would have been to ask HR why do you —why are you submitting this <br />packet, so I can represent you properly. You see. It leads to other questions, otherwise, don't <br />submit it. <br />MS. TAVARES: Understood. <br />CHR. CABANAS: Okay. So, having said all that —you have to remember now that Mr. <br />Assistant Fire Chief Okinaka is on the panel. Could —explain the process to the Board they <br />tally up their scores and then what happens? <br />MS. TAVARES: I'm not the one asking the questions, right now, though. <br />CHR. CABANAS: Mr. Hong, you going to stop or you have other questions? <br />MR. HONG: No, I have other questions. <br />CHR. CABANAS: Okay. <br />MR. HONG: So, explain the process to us —after you do the interview, what do you do? <br />MR. OKINAKA: After we complete the interviews, we go back and tally the scores up, and <br />rank each candidate from top to bottom. <br />MR. HONG: Okay. And then what happens next? <br />MR. OKINAKA: And we make the selection of —for the promotion based on the top the <br />candidates. <br />MR. HONG: Do you have to bring in HR the HR Department in terms of what you're going to <br />do and what you are doing with respect to DHR or <br />MR. OKINAKA: Our internal HR, sorry. <br />Page 16 <br />