2025-02-25 Merit Appeals Board Minutes

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Merit Appeals Board February 25, 2025 modules to address all of the information about all of our positions, all of our employees —work schedules, benefits, collective bargaining agreements, how we're going to enter time and attendance, accrual of vacation and sick leave. So, that's taken —it takes an extraordinary amount of time for the HR staff even amongst all of their other responsibilities. So, I just kind of wanted to give a little shout out to HR for the months, and months, and months of effort that is being put into really building this program. When we were looking for the software, I think I even imagined it in my head that we were going to purchase this program and we're going to input all our information and good to go. And that's not what it is. It's an Oracle software and our Implementor is a company called CherryRoad, and we're, basically, building it. So, we spend a lot of time in these sessions helping the developers to understand what our processes are, to understand current processes, understand workflows because the idea is increased efficiency, of course —and so, we need to make some adaptations as we go through this process. So, that's taken a lot of time but it's supposed to be something that will go live January 2026. So, a lot of divisions in Human Resources are involved in that —actually, all of them because there's some part of it that touches every division. So, they've the whole department has really had to come together to support one another in providing all the information that the company needs —making sure that the information that we're providing is accurate so that we can develop the best system possible. CHR. CABANAS: Does it involve some transfer of data from FRESH to this new software? MS. TOKIHIRO: Yes. So, all the information that can be transferred is being transferred. Because technology has changed so much in the last 30 years that we've had FRESH, we there's new information that we need to add to it. So, it'sin order to help it to do all of the things that we would like it to do for efficiency purposes —and so, the things that we're able to extract from FRESH and transfer is that's great. But it's making sure that that data is accurate and then providing the additional data that may be we weren't specifically tracking previously, such as everybody's individual work schedule —my work schedule is 7:45 to 4:30; but someone else in my office could have a work schedule that — where they start at 7 a.m.or our police officers/fire fighters —rotating shifts, et cetera. So, that kind of information that we aren't currently tracking that takes a lot of effort to compile that data. And we, sort of, at this point, have to pick and choose which are the most important features to work on right now and identify those which"Okay, that'll be great to have, but we may need to do that later because we got to push for this January 2026 go live date". MS. BOND: Is that something that you could add once it's already up and running? Page 10