2025-06-24 Merit Appeals Board Minutes

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Merit Appeals Board June 24, 2025 CHR. CABANAS: So, when the staff audits the form—in the past there were corrections—so they’re able to go back in the system, make the appropriate change—the line department will see that? MS. TOKIHIRO: Yes. So, as far as who can make those changes and the security for that— they’re—we’re still working on developing that. We had our initial security and workflow processes—our idea of how that would work. And now that we’re, kind of, finishing up this processing and going to begin testing, we’re noting that—“Oh, maybe we need another layer of approver and understanding the Oracle system and at what level someone can change, or do you just have to reject that action and send it back to the person who added it and they edit the information?” So, there’s some restrictions within Oracle on certain aspects of that, so we’re fleshing out all those details. But, yes, the system is—it’s all one in real time. So, if anybody were to make a change it will be immediately visible to all of the users. CHR. CABANAS: And so, there’s a—there’s multiple levels of users? MS. TOKIHIRO: Yes. CHR. CABANAS: Including department heads? MS. TOKIHIRO: Yes. CHR. CABANAS: Including Managing Director and Council Chair? MS. TOKIHIRO: As far as how those are all separated out and, again, that would be the security and the permissions for who can see what, right? CHR. CABANAS: Right. MS. TOKIHIRO: So, with IT, we’re working on setting up all of those permissions to restrict access for certain (inaudible). CHR. CABANAS: The only reason why I asked is on the Form 13 you have the appointing authority, who is the department head. MS. TOKIHIRO: Right. CHR. CABANAS: And so, yeah, how would you get that or on—in the system? MS. TOKIHIRO: Yeah. And so that’s—those are things to be ironed out in that process. CHR. CABANAS: And then, they’re going to get trained? Page 15