2011-03-23 Cost of Government Commission Minutes

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MS. O’HARA: Review internal processes and determine ways to include... I don’t want to say technology because it’s too broad. I’m sorry I started a sentence and didn’t finish it. MS. NICOLSON: Are we trying to get at saying something about doing as much of this . process online as possible rather than through paperwork MS. O’HARA: That’s what we’re trying to get to yes. MS. PROVALENKO: Maybe streamlining the process through current technology. You didn’t want to use technology but I think technology is still going to have to come in. MS. O’HARA: I just think it’s going to be too general for people to really understand what we’re asking for. MS. NICHOLSON: We could give examples such as electronic signatures or whatever you call it, reducing paperwork through online… MS. O’HARA: Distribution. MS. NICHOLSON: Distribution. MS. O’HARA: A lot of things are still mailed and hard copy or carried by the mail clerk department to department. Whereas if you distribute electronically it’s faster. MS. NICHOLSON: Do we have enough now that we can craft this into something readable? MS. CARVALHO: We should probably try and form a sentence on it. MS. GARSON: Isn’t she diplomatic. MS. NICHOLSON: Eileen, do you have anything? MS. O’HARA: Incorporate technology including electronic signature, electronic distribution, and what else did we say? MS. NICHOLSON: This is a separate sentence. So it follows this one, so it’s such as the use of electronic signatures, online approvals, electronic distribution. So we can use it as an example. MS. O’HARA: Yes that should work. MS. NICHOLSON: Okay any other discussion on A1a. MS. GARSON: Okay so with that change you’re moving A1a up into your draft. What would you like it under? MS. NICHOLSON: Well this is not, Eileen, necessarily just targeted to the contracting division is it? Is it to all departments? MS. O’HARA: No, it’s to all departments.This is an all department thing. 6