2013-01-28 South Kohala Community Development Plan Action Committee Minutes

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i.Email Address – Staff responded that the individual email address may not be approved 149 (budget and contractual requirements may not allow) however the generic email may be 150 possible however the county will need to develop policies and procedures before an email 151 may be requested. 152 ii.Email distribution list – staff requested that the AC members send the requested names and 153 emails be sent in. 154 iii.Web-Site Updates – Staff acknowledged that the web-site needed revision and informed the 155 AC that as soon as access rights be given, updates will commence. 156 iv.Public Relations Sub-Committee was created by AC to be Chaired by Margaret Horwatt. 157 c.Establish Permanent Procedure for review of submissions to Planning Department – please see 158 the discussion and motion made earlier. 159 d.Review Structure of Sub-Committee Organization – The AC discussed possible re-structuring of 160 the Sub-Committees. The AC did not find that re-structuring of the Sub-Committees would be 161 necessary at this time and that it was preferable to have leave the committee structure “fluid”. 162 e.Status of New Members of AC and review term dates for each member – staff was requested to 163 update the bio sheets to include in when the terms end. 164 f.Presentation of Legal Opinion – Mr. Brilhante was unable to attend the meeting this item will be 165 postponed to the next meeting. 166 g.Follow-up on items added to CIP by SK CDP AC – Dave Hirt provided the AC with a brief 167 outline of the CIP process. 168 3.New Business 169 a.A sunshine law report from Margaret H and Kit regarding a meeting between four AC members 170 and 2 members of the Puna CDP AC – Please see the attached (Informal Meeting of the SKCDP 171 and Puna CDP AC) 172 b.Ask County Council for a budget – Staff were asked to provide the AC a copy of the draft 173 budget for the CDP AC to develop a budget request to forward on to the Planning Department. 174 c.Ask Corporation Counsel to assign different Counsel for AC than assigned to Planning 175 Department 176 i.Motion made by Kit Roehrig and seconded by Margaret Horwatt to request that Lincoln 177 Ashida assign a different Corporation Counsel to the SKCDP. Unanimous approval given 178 Staff pointed out that the request should be formally written on letterhead and signed by the 179 Chair and sent thru the Planning Department. The AC agreed that the letter could be sent 180 and a copy sent to the Planning Director. 181 Kit Roehrig was asked to draft the letter. The AC discussed who should sign the letter 182 either Mike (as former Chair) or John (as new Chair). No consensus was reached. 183 Page 5 of 6