2014-12-04 Cost of Government Commission Minutes

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Ms. Maddox asked if everyone wanted to move this recommendation forward into the draft with word modifications. Ms. Garson stated this one is real specific so it’s a little different. Ms. Kierkiewicz asked if this could be provided as an example to the recommendation. Ms. Garson replied, yes. Ms. Maddox confirmed that this becomes an example. Ms. Garson suggested that if everyone agrees on the hub concept, articulate it better, such as, explore the use of hubs in areas where there are major population growth, for example, Kona-Kealakehe-Airport corridor, have it on the next agenda, the Commission can vote and move it forward into the draft. Everyone agreed. D. Implement a vehicle pool program, using computer/internet based reservation system to reduce number of department fleets and gain improved efficiency of vehicle use. Ms. Maddox stated as she understands it, a lot of departments have their own fleets and automotive, it is quasi-independent. Each department does maintenance and repair on vehicles and this was to physically reallocate all of the vehicles into a single department with a centralized reservation system. She said in some cases, employees were noting that vehicles sat unused for periods of time in one department, but other departments were short; the idea is that it would be a consolidated function for all departments with the exception of Water Supply. Mr. Perry stated Water Supply was the one exception because they have their own fleet. Ms. Kierkiewicz stated she is comfortable moving this as recommendation because of the numerous letters received advocating for this and believes one or two department heads suggested the idea of implementing this type of vehicle pool. She asked Ms. Garson if she thinks the language is strong enough or if it needs to be a little more specific. Ms. Garson replied that it’s fine; if Ms. Kai said it makes sense for it to be under Mass Transit it can be added. Ms. Kierkiewicz recalled that about two meetings ago the Commission agreed the vehicle pool program would happen through Mass Transit. Ms. Maddox asked if Ms. Kai would be able to review the language and see if she would have suggestions or more relevant information before putting this recommendation into the draft. Mr. Perry and Mr. Mitchell agreed. Ms. Garson said specifically the language for item D. Ms. Kualii can email the wording to Ms. Kai and if she doesn’t come up with anything, this recommendation can be carried forward. E. Allocate funds from the general operating budget to purchase personnel/HR software to accurately and efficiently manage County employee/personnel records/actions and time sheet submission/payroll processing. Ms. Maddox said this came from the department head and deputy at Human Resources and would replace the use of outdated Access data base and Excel spreadsheets to keep track of personnel information. Ms. Kierkiewicz said she thought this was moved to the draft. 17