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Honorable Dru Mamo Kanua and <br />Members of the Hawaii County Council <br />April 28, 2015 <br />Page 4 of 6 <br />Hawaii Counti, is an Equal Qpportuni{y Provider and Empdover <br />reimbursable overtime schedule submitted to the <br />State Office of Elections. This procedure should be <br />reinstated. <br />5. d. ii. <br />% <br />Council Services employees should complete a daily <br />Clerk -Council Services <br />supplemental timesheet with adequate detailed <br />employees did not <br />descriptions for overtime to allow for the <br />work the 2014 election <br />categorization of work by reimbursable cost center <br />cycle <br />and cost code. <br /># <br />Status <br />TIN's Recommendation <br />Status Detain <br />6 <br />County Clerk -Office of the Council Services <br />Overtime Salaries and Wages Incurred for Elections <br />Division Work/Task for the 2012 Election Cycle: <br />6. b.i. <br />w <br />Keypunch dates should be verified against timesheet <br />Clerk -Council Services <br />dates. <br />employees did not <br />work the 2014 election <br />cycle <br />6. b. ii. <br />Keypunched hours should be verified against <br />Clerk -Council Services <br />timesheet hours. <br />employees did not <br />work the 2014 election <br />cycle <br />6. b. iii. <br />[original signed timesheets should lie tiled <br />Clerk -Council Services <br />immediately after they are returned from the payroll <br />employees did not <br />department. <br />work the 2014.election <br />cycle <br />6. b. iv. <br />Supervisors should ensure that there are adequate <br />Clerk -Council Services <br />descriptions for overtime hours before approving <br />employees did not <br />timesheets. <br />work the 2014 election <br />cycle <br />6. b .v. <br />N ,1 <br />We recommend that management update the <br />Clerk -Council Services <br />procedures manual as soon as procedural changes are <br />employees did not <br />implemented and notify employees of such changes. <br />work the 2014 election <br />cycle <br />b. b. vi. <br />VA <br />Keypunched hour codes should be verified against <br />Clerk -Council Services <br />timesheet. <br />employees did not <br />work the 2014 election <br />cycle <br />6. b. vii. <br />The County of Hawaii should consistently adjust <br />Clerk -Council Services <br />their payroll expenditures for Council Services <br />employees did not <br />employees that are temporarily assigned to the <br />work the 2014 election <br />Elections Division. <br />cycle <br />Hawaii Counti, is an Equal Qpportuni{y Provider and Empdover <br />