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HAWAII COUNTY CHARTER COMMISSIONPage 6 of 104
<br />HERKES: Thank you.
<br />RAY: All right, well, let’s table that until we have Corporation Counsel. Henry, we decided to table the
<br />issue of whether we’re going to have verbatim or summary minutes until Corporation Counsel gets here.
<br />Financial Status Report. Let me give a shot at this. I met with the Finance Director, Harry Takahashi, in
<br />regard to our finances, and what I learned was that there is a miscellaneous Charter Commission account
<br />which has $10,000 in it. The administration forwarded an appropriation to the Finance Committee
<br />yesterday for an additional $20,000, it was heard on the agenda yesterday, and that would be just to
<br />th
<br />address the budget from now until June 30. Whatever money is not used would drop off, and then they
<br />plan on asking for an appropriation of $100,000 for the following year. There was some concern at the
<br />Finance Committee meeting because there wasn’t a budget, but I think they addressed that to some
<br />degree, but I talked to Aaron Chung, the Committee Chair, and he asked me to submit a letter just, you
<br />know, basically let them know that we’re -, in writing, that we’re organizing right now, we’re just
<br />figuring out what our budgets are going to look like, and just basically leave it at that for now. So I don’t
<br />expect that’ll be a problem.
<br />Let’s see. We did -. We have incurred a couple of expenses, Rudy gave me the initial information on
<br />that, for letterhead and for the initial ads that were run in the paper, that I gave you a copy of, the
<br />notices, rather. Let’s see. I’m trying to decide whether we want to discuss this now or in budget
<br />considerations. I guess we are going to need to decide who is going to handle or serve as somewhat of a
<br />treasurer for the organization in terms of handling that paperwork. Right now, I met with the Accounting
<br />Department, and Dixie Kaetsu agreed to just open up an informal file right now, so she’s got our
<br />original, I mean these first couple of invoices which aren’t ready to pay for now, and we set up a system
<br />where she’ll just receive that stuff. But we are going to need to, you know, take responsibility for that.
<br />And also, Rudy gave me, or the Finance -, no the Finance Department gave me authorization signatures,
<br />so we need to decide who’s going to be authorized to, you know, sign for these things, sign on the POs
<br />and basically, you know, process these funds. And the suggestions that I heard were myself, the vice
<br />chair, and our secretary, as possibilities, you know, however, you know, we want to handle that. We
<br />need to decide that and get something, you know, turned in because this has to be processed by the
<br />County; it has to go through the Finance Department and whatever, and then they have to, you know,
<br />certify names that are okay to sign off on the POs for payment and whatever. Marni.
<br />HERKES: Are we going to have one signature, number one? Number two, are we going to -, why
<br />wouldn’t you have a treasurer as the signator?
<br />RAY: I think, you know, anything that the group wants to do is the way we’ll do it, so I’m open -.
<br />HERKES: I wondered if you -.
<br />RAY: No, no, when I -.
<br />HERKES: Thought of a new reason here.
<br />RAY: Yeah, no. That’s just what I -, when it was brought up to me today, that was just what came out. It
<br />could be you, it could be Roland, it could be the secretary and -.
<br />HERKES: The secretary is paid staff so, therefore, I would have a problem with that.
<br />file://\\coh01\cohweb\council\charter_commission\minutes\minutes 3-17-99.html7/1/2011
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