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REPORT OF THE <br />COMMITTEE ON FINANCE <br />DATE: January 3, 2011 Re: Comm. No. 35 /Res. No. 20 -11 <br />PLACE: Sheraton Keauhou Bay Resort & Spa <br />78 -128 `Ehukai Street <br />Kailua -Kona, Hawaii <br />TIME: 11:26 a.m. <br />Council Chair and Members <br />Hawaii County Council <br />Hilo, Hawaii 96720 <br />Your Committee on Finance, to which was referred Resolution No. 20 -11, Communication No. 35, <br />reports as follows: <br />Resolution No. 20 -11, transmitted by Director of Finance Nancy Crawford via Communication No. 35, <br />dated December 21, 2010, authorizes the payment of funds of a later fiscal year and of more than one <br />fiscal year for a multi -year lease for three (3) copiers for the Planning Department. <br />The Planning Department wishes to enter into a multi -year lease agreement for five (5) years, for two (2) <br />multifunctional copiers for the Planning Department's Hilo office and (1) multifunctional copier for their <br />Kona Office. <br />A proposed amendment was transmitted via Communication 35.1, from Committee Chair Brenda Ford, <br />dated December 21, 2010. Those amendments contained in Communication 35.1 were unanimously <br />approved. Ms. Ford will send a memo to all department directors to have all resolutions include monetary <br />amounts and corrections made to language written in the enacting clauses. Furthermore, her memo will <br />include that all future resolutions also have a "not to exceed" amount, if applicable. <br />Some Council Committee members were concerned with the "not to exceed" amount language in the <br />resolution. Finance Director Nancy Crawford appeared before Your Committee. Ms. Crawford <br />commented that she will consult with Corporation Counsel for guidance and believes their department <br />continues to be transparent and open in all transactions. Planning Director Bobby Jean Leithead Todd <br />appeared before Your Committee. Ms. Leithead Todd is concerned with the limitations, how it affects <br />negotiations of monetary amounts and contract terms. <br />Your Committee on Finance is in accord with the purpose and intent of Resolution No. 20 -11, as <br />amended to Draft 2, and recommends its adoption. <br />dkr <br />Respectfully submitted, <br />COMMITTEE ON FINANCE <br />BRENDA FORD, C H R <br />FC REPORT NO. 14 <br />ADOPTED: JAN 2 0 ? f ! <br />AYES <br />NOES <br />A &E <br />EX <br />BLAS <br />X <br />FORD <br />X <br />HOFFMANN <br />X <br />IKEDA <br />X <br />ONISHI <br />X <br />PILAGO <br />X <br />SMART <br />X <br />YAGONG <br />X <br />YOSHIMOTO <br />X <br />Respectfully submitted, <br />COMMITTEE ON FINANCE <br />BRENDA FORD, C H R <br />FC REPORT NO. 14 <br />ADOPTED: JAN 2 0 ? f ! <br />