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<br /> <br /> <br /> <br /> <br /> <br /> NEW POSITION INFORMATION FORM <br /> <br /> <br /> <br /> <br /> Department: Environmental Management Date: 08/17/06 <br /> <br /> Division/Branch: Administration - Business Services Section <br /> <br /> <br /> # of Similar <br /> Pay Annual Fund Pos. in <br /> Class Title Grade Sala Source Dept. <br /> <br /> Business Manager EM 03 $78,372 County 0 <br /> <br /> <br /> 1. Give reasons how new duties arose (statutes enacted, ordinances, newly <br /> authorized programs, basis for increased workloads, etc.): <br /> The Business Manager position is being created as a key part of establishing the <br /> necessary staff for the newest County department, the Department of Environmental <br /> Management. As the Department continues to establish itself, a higher level of <br /> administrative and fiscal oversight has become necessary. Responsibilities given to <br /> this position will include oversight of the personnel functions, direct supervision of the <br /> division's accounting staff, collections, ensuring state procurement laws are followed <br /> in a timely manner, as well as continuing to refine policies and procedures for <br /> personnel, accounting, contracting, and accounts receivable. <br /> <br /> 2. Can new duties be assigned to existing positions or handled In other way such as <br /> short-term contracts, etc. <br /> There are no other existing positions that can take on these duties. Contracting is not <br /> viable because these duties will be ongoing, not short term. The Department has <br /> recently been audited by the Legislative Auditor's office. Numerous instances were <br /> found where potential County liability could have been decreased or eliminated by <br /> proper staffing levels to ensure adequate internal controls and contracting <br /> oversight. <br /> 3. How will new position increase the efficiency/effectiveness of operations? (Use <br /> productivity measurements where possible.): <br /> Establishing this position will improve efficiency and effectiveness by refining <br /> procedures and providing more oversight. Presently, the Department is suffering from <br /> too many employees performing too much overtime. Also, providing common <br /> oversight of the payroll and personnel functions recognizes how heavily dependent <br /> they are on each other. <br /> <br /> 4. Alternatives that were considered in lieu of new position. (Have technological <br /> changes been considered?) <br /> <br /> <br /> <br /> Classification/ Business Services manager 08/17/068:49 AM <br />