COM 1505.000 2006-2008 - Laserfiche WebLink

Home

r i NEW POSITION INFORMATION FORM Department: Finance Date: 10/06/08 Division/Branch: Property Management # of Similar Pay Fund Pos. in Class Title Grade Sala Source De t. Clerk III SR 10 $2,313. County Give reasons how new duties arose. (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): The Property Management Division was established to comply with Ordinance 05-85. In 2006, when the division was established, there was noway to gauge the clerical workload associated with the Public Access, Open Space, and Natural Resources Preservation Commission. The existing clerical position is unable to meet the demands of the commission, activities related to easements, encroachments, acquisition and disposal of other County properties, and the additional fiscal responsibilities related to facilities lease agreements. 2. Can new duties be dssigned to existing positions or handled in other way such as short term contracts, etc. Clerical duties of are not new. Initially, when allocating the existing Clerk III position, the percentage of time listed for duties related to commission matters was listed at 20%. In actuality, the percent of time spent on commission matters is 40%, double the amourit of time originally anticipated. As the division has evolved and the clerical workload defined, it has become evident that the current clerical staff is unable to efficiently maintain the workload of the commission related duties as well as duties relative to property management functions. Assigning these clerical tasks to the higher-level positions would take away from the management functions of these positions, decreasing overall efficiency of the division. Clerical duties and responsibilities are ongoing and cannot be handled by short- term contracts.