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properly reflect all direct and indirect expenditures and all <br /> interest or other income earned as the result of funds provided <br /> pursuant to this Contract . Grantee shall ensure that its own <br /> books, records, and documents are available for inspection, <br /> reviews or audits at all reasonable times by Agency or the <br /> United States Department of Justice. In addition, Grantee shall <br /> prepare and submit to the Agency reports in such form and at <br /> such times as Agency or the Bureau of Justice Assistance may <br /> require. Grantee shall submit quarterly financial reports <br /> fifteen (15) calendar days after the end of each calendar <br /> quarter. Grantee shall submit monthly request for funds and <br /> cash balance reports fifteen (15) calendar days after the end of <br /> each month . The final fiscal reports must be received by Agency <br /> within sixty ( 60) days after the date this Contract terminates <br /> or unless mandated earlier by Agency. Records and financial <br /> accounts shall be retained by the Grantee and shall be <br /> accessible to Agency and the United States Department of Justice <br /> for at least three years after Agency' s grant with the Bureau of <br /> Justice Assistance is closed. <br /> 11 . The final drawdown for funds must be <br /> received by Agency within thirty (30) days after the date this <br /> Contract terminates . <br /> 12 . Any funds provided to Grantee under this <br /> Contract which are unencumbered on the date this Contract <br /> 9 (rev. 10/2011) <br />