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COUTiTT°Y O~ I-~AWA~`I ~'`A'I'~ O~ ~-IAWAI`I <br /> ItESOLU'TION NO. <br /> A RESOLUTION AUTHORIZING THE COUNCIL'S PROCESS FOR PROCURING AN <br /> INDEPENDENT AUDITOR(S), PURSUANT TO SECTION 10-13, HAWAII COUNTY <br /> CHARTER, AND AUTHORIZING THE PAYMENT OF FUNDS IN FUTURE FISCAL <br /> YEARS TO COVER AFOUR-YEAR CONTRACT. <br /> WHEREAS, Section 10-13 of the Hawai `i County Charter requires the County Council to <br /> provide for an annual independent audit of the accounts and other evidences of financial <br /> transactions of the County and of every county agency and executive agency; and <br /> WHEREAS, Section 10-11 of the Hawai `i County Charter requires that any contract, lease or <br /> other obligation requiring payment of funds from appropriations of a later fiscal year or of more <br /> than one fiscal year be approved by resolution of the Council; and <br /> WHEREAS, the Council finds that for economic and consistency reasons it is in the best interest <br /> of the County that the external audit contract be for four consecutive years, commencing with the <br /> audit year ending June 30, 2002. <br /> <br /> NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF <br /> HAWAII that it authorizes the Chair of the Council to proceed with the procurement of the <br /> <br /> independent auditor(s) in the following manner: <br /> 1. An Evaluation Committee will be established and could be composed of a <br /> Council Member appointed by the Chair, the Legislative Auditor, the <br /> Fiscal/Program Review Auditor, a Council Legislative Assistant, and a <br /> representative from the State Auditor's Office. <br /> 2. The Request for Proposal (RFP) will be finalized. <br /> 3. The RFP will be published in local and statewide newspapers, and invitation <br /> letters will be mailed to a distinct group of Certified Public Accountants (CPA) <br /> and CPA firms. <br /> 4. Proposals will be received and registered. <br /> 5. The Evaluation Committee will evaluate and rank the proposals, and will make its <br /> recommendation to the Council. <br /> 6. The Council will discuss the recommendations of the Evaluation Committee in <br /> Executive Session and will proceed to authorize awarding of the contract. <br /> 7. Contract will be finalized, routed, and executed. <br /> _ <br /> <br />